Occupational Safety and Health_Training Grants

Published on AidPage by IDILOGIC on Jun 24, 2005

Administered by:

Purpose of this program:

To develop specialized professional and paraprofessional personnel in the occupational safety and health field with training in occupational medicine, occupational health nursing, industrial hygiene, and occupational safety.

Possible uses and use restrictions...

Funds may be used for long-term training and education and research centers. Support is provided for direct costs of the program, plus certain indirect costs of the institution or agency, determined by Public Health Service policy on training programs. Amounts of stipends and other details are in accordance with Public Health Service policy.

Who is eligible to apply...

Any public or private educational institution or agency that has demonstrated competency in occupational safety and health training at the technical, professional, or graduate level.

Eligible Applicant Categories:
Eligible Functional Categories:

Costs will be determined in accordance with OMB Circular No. A-87 for State and local governments. For other grantees, costs will be determined by HHS Regulations 45 CFR, Part 74, Subpart Q.

Note:This is a brief description of the credentials or documentation required prior to, or along with, an application for assistance.

About this section:

This section indicates who can apply to the Federal government for assistance and the criteria the potential applicant must satisfy. For example, individuals may be eligible for research grants, and the criteria to be satisfied may be that they have a professional or scientific degree, 3 years of research experience, and be a citizen of the United States. Universities, medical schools, hospitals, or State and local governments may also be eligible. Where State governments are eligible, the type of State agency will be indicated (State welfare agency or State agency on aging) and the criteria that they must satisfy.

Certain federal programs (e.g., the Pell Grant program which provides grants to students) involve intermediate levels of application processing, i.e., applications are transmitted through colleges or universities that are neither the direct applicant nor the ultimate beneficiary. For these programs, the criteria that the intermediaries must satisfy are also indicated, along with intermediaries who are not eligible.

How to apply...

Application Procedure:

Submit applications (CDC Form 2.145A) to the Procurement and Grants Office, Centers for Disease Control and Prevention, 626 Cochrans Mill Road, Mailstop P05, Pittsburgh, PA 15236. The standard application forms (CDC Form 2.145A), as furnished by CDC and required by 45 CFR 92 for State and local governments, must be used for this program. This program is subject to the provisions of 45 CFR 92 for State and local governments and OMB Circular No. A-110 for nonprofit organizations, as appropriate.

Note: Each program will indicate whether applications are to be submitted to the Federal headquarters, regional or local office, or to a State or local government office.

Award Procedure:

Approved grants are funded based on priority score and program priorities. Initial award provides funds for first budget period (usually 12 months); and a Notice of Grant Award (Form PHS 5152-1) indicates support recommended for remainder of project period, allocations of Federal funds by budget categories, and special conditions, if any.

Note: Grant payments may be made by a letter of credit, advance by Treasury check, or reimbursement by Treasury check. Awards may be made by the headquarters office directly to the applicant, an agency field office, a regional office, or by an authorized county office. The assistance may pass through the initial applicant for further distribution by intermediate level applicants to groups or individuals in the private sector.

Deadlines and process...


New applications: July 1. Competitive continuations: July 1. Noncompeting continuations: December 1.

Note: When available, this section indicates the deadlines for applications to the funding agency which will be stated in terms of the date(s) or between what dates the application should be received. When not available, applicants should contact the funding agency for deadline information.

Range of Approval/Disapproval Time

From nine to ten months.

Preapplication Coordination

Not applicable. This program is excluded from coverage under E.O. 12372.

Note: This section indicates whether any prior coordination or approval is required with governmental or nongovernmental units prior to the submission of a formal application to the federal funding agency.


No appeals procedure as such. Resubmit application according to above schedule.

Note: In some cases, there are no provisions for appeal. Where applicable, this section discusses appeal procedures or allowable rework time for resubmission of applications to be processed by the funding agency. Appeal procedures vary with individual programs and are either listed in this section or applicants are referred to appeal procedures documented in the relevant Code of Federal Regulations (CFR).


Applications for competing continuations (CDC 2.145A) will be reviewed in the same manner as a new application and will compete for available funds with other applications. Applications for noncompeting continuations (CDC 2.145B) do not require competitive review.

Note: In some instances, renewal procedures may be the same as for the application procedure, e.g., for projects of a non-continuing nature renewals will be treated as new, competing applications; for projects of an ongoing nature, renewals may be given annually.

Who can benefit...

Trainees must be admissible to the grantee institution and must be enrolled in occupational safety and health training programs.

About this section:

This section lists the ultimate beneficiaries of a program, the criteria they must satisfy and who specifically is not eligible. The applicant and beneficiary will generally be the same for programs that provide assistance directly from a Federal agency. However, financial assistance that passes through State or local governments will have different applicants and beneficiaries since the assistance is transmitted to private sector beneficiaries who are not obligated to request or apply for the assistance.

What types of assistance...

Project Grants

The funding, for fixed or known periods, of specific projects. Project grants can include fellowships, scholarships, research grants, training grants, traineeships, experimental and demonstration grants, evaluation grants, planning grants, technical assistance grants, survey grants, and construction grants.

How much financial aid...

Range and Average of Financial Assistance

ERC Grants: $400,000 to $800,000; $600,000. Other: $20,000 to $500,000; $58,000.

Note: This section lists the representative range (smallest to largest) of the amount of financial assistance available. These figures are based upon funds awarded in the past fiscal year and the current fiscal year to date. Also indicated is an approximate average amount of awards which were made in the past and current fiscal years.


(Grants) FY 03 $20,337,000; FY 04 est $20,336,000 and FY 05 est not available.

Note: The dollar amounts listed in this section represent obligations for the past fiscal year (PY), estimates for the current fiscal year (CY), and estimates for the budget fiscal year (BY) as reported by the Federal agencies. Obligations for non-financial assistance programs indicate the administrative expenses involved in the operation of a program.

Account Identification


Note: Note: This 11-digit budget account identification code represents the account which funds a particular program. This code should be consistent with the code given for the program area as specified in Appendix III of the Budget of the United States Government.

Examples of funded projects...

Training grants are available in two forms. EDUCATION AND RESEARCH CENTERS (ERC): Projects are funded in support of establishing and operating an Education and Research Center. The ERC's are designed to provide multidisciplinary training for students in the core program areas of occupational medicine, occupational health nursing, industrial hygiene, and occupational safety, primarily at the graduate level and in related disciplines such as occupational injury prevention, occupational epidemiology, ergonomics, etc.. The ERC program also is intended to afford opportunity for full- and part-time academic career training, for cross training of occupational safety and health practitioners, for mid-career training in the field of occupational health and safety, and access to many different and relevant courses for students pursuing various degrees. An example is the existence of one ERC which provides academic and research training for nurses, physicians, industrial hygienists, epidemiologists, injury prevention specialists and also provides continuing education for practitioners and outreach programs in the region through a visiting scholars program. LONG-TERM TRAINING PROJECT GRANTS: Support is available for the establishment, strengthening, or expansion of graduate, undergraduate, and special training programs in the occupational safety and health fields. The types of training currently eligible for support are: graduate training for practice, teaching, and research careers in occupational safety and health; undergraduate training providing trainees with capabilities for positions in occupational safety and health professions; and special technical or other programs for training of occupational safety and health paraprofessionals or specialists. Four example programs are currently funded which provide the following: a graduate industrial hygiene program; an undergraduate program to train paraprofessionals in occupational health and safety; a graduate nursing program to train nurse practitioners; and, an occupational medicine program which provides residency training through an alternate pathway of distance learning.

About this section

This section indicates the different types of projects which have been funded in the past. Only projects funded under Project Grants or Direct Payments for Specified Use should be listed here. The examples give potential applicants an idea of the types of projects that may be accepted for funding. The agency should list at least five examples of the most recently funded projects.

Program accomplishments...

There were 13 new or competing renewal awards and 43 noncompeting continuation awards made in fiscal year 2003. It is anticipated that 12 new or competing renewal awards and 45 noncompeting continuation awards will be made in fiscal year 2004 and 28 new or competing renewal awards and 41 noncompeting continuation awards will be made in fiscal year 2005.

Criteria for selecting proposals...

The following are representative of some of the criteria used: (1) Overall potential contribution of the project toward meeting program objectives; (2) the need for training in the areas outlined in the application; (3) curriculum content and design; (4) previous record of training; (5) evaluation methods; (6) experience and training of project director and staff; (7) institutional commitment; (8) academic and physical environment; (9) past performance, and (10) appropriateness of budget.

Assistance considerations...

Length and Time Phasing of Assistance

From one to five years (renewable).

Formula and Matching Requirements

This program has no statutory formula or matching requirements.

A formula may be based on population, per capita income, and other statistical factors. Applicants are informed whether there are any matching requirements to be met when participating in the cost of a project. In general, the matching share represents that portion of the project costs not borne by the Federal government. Attachment F of OMB Circular No. A-102 (Office of Management and Budget) sets forth the criteria and procedures for the evaluation of matching share requirements which may be cash or in-kind contributions made by State and local governments or other agencies, institutions, private organizations, or individuals to satisfy matching requirements of Federal grants or loans.

Cash contributions represent the grantees' cash outlay, including the outlay of money contributed to the grantee by other public agencies, institutions, private organizations, or individuals. When authorized by Federal regulation, Federal funds received from other grants may be considered as the grantees' cash contribution.

In-kind contributions represent the value of noncash contributions provided by the grantee, other public agencies and institutions, private organizations or individuals. In-kind contributions may consist of charges for real property and equipment, and value of goods and services directly benefiting and specifically identifiable to the grant program. When authorized by Federal legislation, property purchased with Federal funds may be considered as grantees' in-kind contribution.

Maintenance of effort (MOE) is a requirement contained in certain legislation, regulations, or administrative policies stating that a grantee must maintain a specified level of financial effort in a specific area in order to receive Federal grant funds, and that the Federal grant funds may be used only to supplement, not supplant, the level of grantee funds.

Post assistance requirements...


Appointment statements for each trainee, annual financial status reports, interim progress report (annual), terminal progress report (3 months after end of each project period).

Note: This section indicates whether program reports, expenditure reports, cash reports or performance monitoring are required by the Federal funding agency, and specifies at what time intervals (monthly, annually, etc.) this must be accomplished.


In accordance with the provisions of OMB Circular No. A- 133 (Revised, June 27, 2003), "Audits of States, Local Governments, and Nonprofit Organizations," nonfederal entities that expend financial assistance of $500,000 or more in Federal awards will have a single or a program-specific audit conducted for that year. Nonfederal entities that expend less than $500,000 a year in Federal awards are exempt from Federal audit requirements for that year, except as noted in Circular No. A-133. In addition, grants and cooperative agreements are subject to inspection and audits by DHHS and other Federal government officials.

Note: This section discusses audits required by the Federal agency. The procedures and requirements for State and local governments and nonprofit entities are set forth in OMB Circular No. A-133. These requirements pertain to awards made within the respective State's fiscal year - not the Federal fiscal year, as some State and local governments may use the calendar year or other variation of time span designated as the fiscal year period, rather than that commonly known as the Federal fiscal year (from October 1st through September 30th).


Financial records, including documents to support entries on accounting records and to substantiate charges to each grant, must be kept readily available for review by personnel authorized to examine PHS grant accounts. Records must be maintained for 3 years after end of each budget period. If questions still remain, such as those raised as a result of audit, related records should be retained until the matter is completely resolved.

Note: This section indicates the record retention requirements and the type of records the Federal agency may require. Not included are the normally imposed requirements of the General Accounting Office. For programs falling under the purview of OMB Circular No. A-102, record retention is set forth in Attachment C. For other programs, record retention is governed by the funding agency's requirements.



Public Health Service Act, Sections 301, 311 and 327, Public Law 78-410, 42 U.S.C. 241d and 241g, as amended; Occupational Safety and Health Act of 1970, Section 21, Public Law 91- 596, 29 U.S.C. 670a.

Note: This section lists the legal authority upon which a program is based (acts, amendments to acts, Public Law numbers, titles, sections, Statute Codes, citations to the U.S. Code, Executive Orders, Presidential Reorganization Plans, and Memoranda from an agency head).

Regulations, Guidelines, And Literature

42 CFR 86, "Grants for Education Programs in Occupational Safety and Health"; PHS Grants Policy Statement, DHHS Publication No. (OASH) 94-50,000 (Rev.) April 1, 1994.

Contact information...

Web Sites
Regional Or Local Office

Not applicable.

Note: This section lists the agency contact person, address and telephone number of the Federal Regional or Local Office(s) to be contacted for detailed information regarding a program such as: (1) current availability of funds and the likelihood of receiving assistance within a given period; (2) pre-application and application forms required; (3) whether a pre-application conference is recommended; (4) assistance available in preparation of applications; (5) whether funding decisions are made at the headquarters, regional or local level; (6) application renewal procedures (including continuations and supplementals) or appeal procedures for rejected applications; and (7) recently published program guidelines and material. However, for most federal programs, this section will instruct the reader to consult the so-called Appendix IV of the Catalog due to the large volume of Regional and Local Office Contacts for most agencies. This information is provided in Additional Contact Information (see below).

Headquarters Office

Office of Extramural Programs, National Institute for Occupational Safety and Health, Centers for Disease Control and Prevention, Public Health Service, Department of Health and Human Services, 1600 Clifton Road, NE., MS-E74, Atlanta, GA 30333. Telephone: (404) 498-2530. Grants Management Contact: Mr. Larry Guess, Grants Management Officer, Grants Management Branch, Centers for Disease Control and Prevention, Department of Health and Human Services, 626 Cochrans Mill Road, Pittsburgh, PA 15236-0070. Telephone: (412) 386-6826.

Note: This section lists names and addresses of the office at the headquarters level with direct operational responsibility for managing a program. A telephone number is provided in cases where a Regional or Local Office is not normally able to answer detailed inquiries concerning a program. Also listed are the name(s) and telephone number(s) of the information contact person(s) who can provide additional program information to applicants.

Additional Contact Information (Appendix IV)

Due to the large volume of regional and local office contacts for most agencies, full contact information is also provided separately here in a PDF format: